Choosing the right AV equipment for your business is an essential part of running a successful operation. If you choose the wrong technology, the ROI may not be what you were expecting. Imagine a situation, your colleague plugs in and unplugs the HDMI cable several times, but the projector remains blank. Everyone in the meeting room just sits there and waits. Isn’t it a waste of time and embarrassing? If the AV equipment you choose is too complicated and not easy to learn, your employees may give up adopting it. When purchasing new tools, you should also check the warranty and the management system. Or you couldn’t get enough support as the equipment breaks down. This article will provide you with 7 tips to help you choose the best AV equipment for your employees.
Understand Your Employees’ Needs
Before you make any decisions, you need to understand what your employees need. To create a better environment for hybrid work, we all know a video conferencing solution is a must. However, you can check with your employees if they only need to make video calls, or they actually need more collaboration features? You can make a survey to know your employees’ needs. The feedback should guide your selection process.
Evaluate Your Budget
Once you have determined what type of equipment you need, you will need to evaluate your budget. If you have a limited budget, you might consider renting instead of buying. Renting allows you to test out different pieces of equipment without committing to a purchase. Or you can check if there are flexible budgets that you can use to help upgrade the equipment. You don’t need to let the budget hold you back.
Choose the Right Size
Before purchasing any piece of AV equipment, make sure you choose the correct size. This includes choosing the appropriate screen size, speaker system, microphone, and other accessories. For example, in a large conference room for over 40 attendees, you will need a projector with more than 5,000 lumens so that everyone can see the content clearly. To be heard is important in video calls, you need to know where to put speakers and how many you need, so people can hear remote workers’ voices.
Look at the Features
If you’re looking to purchase new AV equipment, consider what features will benefit your employees the most, or you can check features based on the survey feedback you get. For instance, if you’re planning to use the equipment for presentations, you can first check if it supports all your employees’ work devices, then you should ensure that remote workers can be seen and heard in the meeting.
Check Out the Reviews
If you don’t really know what a movie is about, we usually google its IMDb or Rotten Tomatoes ratings to decide whether we watch this movie or not. Before purchasing any piece of AV equipment, it’s the same, make sure to check out reviews online. This will give you a good idea of how well the product performs and whether other people had similar experiences with it. Just beware of sponsored reviews, they could be untrustworthy.
Check The Management System
There are people using AV equipment, at the same time, there are people managing the equipment. It’s important that the AV equipment has an easy-to-use management system. That can save your IT staff time and your IT staff can leave time on other tasks.
Check The Warranty and Services
When the AV equipment breaks down, we usually will contact the support team. When you choose the AV equipment, you can also check if you can get the technical support easily. If fixing the AV equipment takes too much time, it may cause inconvenience for your employees. A warranty ensures you of the product quality. It’s a testament to the full confidence the company has in its product. We strongly suggest you check the warranty and services before purchase.
The Best AV Equipment Investment for Your Employees
The hybrid working and remote working let people to freely choose the tools they want to work with. You need to upgrade your AV equipment to guarantee productivity. Some like to use Windows laptops, some like to use MacBook. A wireless presentation system is without doubt a must-have in your workplace. ASTROS wireless presentation solutions allow everyone to use their own devices to share the presentation. People can walk in the meeting room and start presenting in seconds. What’s more, ASTROS Manager enables IT staff to quickly manage all deployed ASTROS Stations in the company. If you are interested in ASTROS, CLICK HERE to contact us.